Clerical

SUMMARY:
Under supervision of the Controller, the Clerical role provides accounts receivable, accounts payable, and administrative support to the branch.

JOB DUTIES
• Maintain many vendor accounts while ensuring compliance with all company policies and procedures.
• Address and respond to all vendor inquiries.
• Maintain vendor files and communicate payment status or issues.
• Schedule and prepare payments (checks, ACH, wire transfers) for vendors according to payment terms. Follow up on overdue invoices and resolve payment issues or discrepancies.
• Send invoices to customers for services/materials provided.
• Accurately enter accounts payable data, reconcile accounts receivable ledger using various accounting software platforms.
• Generate reports on AR aging, collections status, and other financial metrics for management review.
• Support month-end and year-end closing activities, including preparing reconciliations and other necessary documentation.
• Prepare documents and assist in internal and external audits as required.
• Adhere to company policies, financial regulations, and standard accounting principles.
• Support sales force through work order development with existing or prospective clients.
• Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
• Occasionally answers incoming calls, directs, and takes accurate messages.
• Sorts, distributes and sends incoming and outgoing mail, and faxes.
• Occasionally greets and assists people visiting the branch in a professional and courteous manner, and routes them to the appropriate person.
• Performs other duties as assigned.

EDUCATION & EXPERIENCE
Typically requires a high school diploma or GED and two (2) to four (4) years of related experience or an equivalent combination.

KNOWLEDGE, SKILLS, ABILITIES
• Strong accounting knowledge in both receivables and payables, with a bookkeeping background preferred.
• Familiarity with PeopleSoft, Oracle, QuickBooks and/or other accounting software highly preferred.
• Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
• Reliability, organization, and attention to detail required.
• Strong communication skills including written, verbal, and listening.
• Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

PHYSICAL DEMANDS:

Occasionally required to stoop, kneel, crouch, twist, bend, stand, or reach with hands or arms. The employee will rarely lift and/or move more than 20 pounds. The employee frequently works at a desk behind screens, on the telephone, interacting with the public while sitting or standing for long periods of time and interacting with various office equipment or documents.

LICENSES & CERTIFICATIONS: None required. CAPP, CARP, CB, CCCP certifications preferred.

SUPERVISORY RESPONSIBILITY: No Supervisory Responsibility

BUDGET RESPONSIBILITY: No

COMPANY INFORMATION:
Motion offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition, reimbursement, vacation, sick, and holiday pay.

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GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.