Paperwork Reduction Clerk

Job Description

Did you know that some of NAPA's biggest customers are Airlines, City & Government facilities and public schools? NAPA supplies many parts to these places that keep them moving and because we have been so successful at it, we are looking to grow this division even more! NAPA Auto Parts has a truly unique opportunity available in our dynamic and growing Integrated Business Solutions (IBS) division as a Paperwork Reduction Clerk. Who is NAPA IBS:The NAPA Integrated Business Solutions (IBS) Division is a partnership with any customer that needs assistance running a highly efficient parts department within their business. Examples include government vehicle maintenance stations, utility companies, construction companies, ground support maintenance stations for airlines, car dealerships etc. NAPA provides supply chain expertise, systems and vendor relationships that serve our customer's efficiencies and bottom line when we step in to manage their parts departments. Check out this video to learn more about the dynamic division of NAPA IBS www.napa-ibs.com What you will be doing in this role: Supports the NAPA Integrated Business Solutions (IBS) division locations in daily reconciliation of paperwork to ensure accurate daily controls to produce an accurate year end write-off.

• Position Performance Measures:
• Timely reconciliation of paperwork
• IBS site inventory reconciliation
• Ensure accurate accounting of all items billed to the IBS site
• Ensure accurate accounting of all credits requested by the IBS site
• Ensure accurate inventory write offs

Responsibilities

• Typical Day in the Life of an IBS Reduction Clerk: Reviews all incoming paperwork to ensure accuracy of information being reported
• Ensures IBS PWR daily/weekly/monthly reconciliation items are being submitted per the IBS policy and procedure guide
• Sends invoices to accounting in order to obtain a weekly missing invoice report
• Sends weekly ""missing information"" reports to Site Managers with a request to return the required information.
• Reconciles invoices and buyouts
• Reviews buyouts to ensure coding/costing/descriptions are correct and account for freight and tax
• Reviews daily reports to ensure merchandise from the DC (and other DC's) have been received at IBS locations, and makes certain locations are billed correctly
• Reconciles daily items charged to the sites ledger, ensuring proper accounting for everything the site was billed and credited
• Reconciles month end P-card recycle reports
• Reports any anomalies in the daily paper work to the loss prevention
• Reviews and ensures battery credits are properly processed and applied
• Reviews and ensures all non-company, non-stock returns are processed weekly
• Reviews and issue MI rebates to stores (EOM)
• racks returns in APA system
• Tracks invoices daily
• Utilizes TAMS daily to check inventory and assist with paperwork reconciliation
• Communicates daily with Site Managers on missing items or items which require clarification
• Reviews and ensures write off paperwork is complete before submission on a bi-annual basis

Qualifications

• What we need from you so that you can be successful in this role: HS Diploma or equivalent required
• Strong communication skills, both written and verbal
• 6 months relevant prior work experience, store experience a plus
• Basic understanding of accounting
• Strong computer skills and a good understanding of Excel
• Must enjoy working in a fast-paced setting and possess an ability to remain calm under pressure
• Possess analytical problem solving skills, multi tasking, and attention to detail
  

What we are pleased to offer you:

• Outstanding health benefits and 401K
• Stable company. Fortune 200 with a ""family"" feel
• Company Culture that works hard, yet takes care of employees
• Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team

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