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Billing Specialist

Atlanta, Georgia

Job Category: Accounting & Finance
Brand: NAPA Auto Parts
Job ID: R24_0000003668
Status: Part time

We're an organization of IT specialists, developers, salespeople, retail specialists, supply chain professionals, drivers and more. What binds us together is our passion for providing superior service to our clients, customers and teammates. Discover why GPC is the right place for you and your career.

Success Profile

What makes a successful employee at Corporate Headquarters? Check out the traits we’re looking for and see if you have the right mix.

  • Collaborative
  • Communicator
  • Good Listener
  • Problem-solver
  • Self-starter
  • Team player
GIF - Learn more about open positions at: www.jobs.genpt.com

Employee Benefits

  • Medical, Dental, Vision, life and disability insurance, as well as campus health and wellness programs

  • Paid time off, eight company holidays and flexible work schedules available

  • Tuition Reimbursement and professional development opportunities

  • 401(k) Plan with competitive employer matching

  • Onsite cafeteria, coffee stations and break rooms

  • Employee discounts, including NAPA parts, entertainment, technology, appliances, event tickets and more

Job Description

Part-time

Monday - Friday 6PM-10PM

2 days remote/3 days in office

Position Mission:

Review, processes, and reconcile carrier invoices for RMDS- A division of Genuine Parts Company. Process customer invoices and related tasks to ensure the timely and correct billing of freight services. Prepare various documents and data entry from the Shipper Bills of Laden to generate accurate delivery documents, rating and billing information.

Position Performance Measures:

  • Good organizational skills
  • Effective written and verbal communication skills
  • Detail oriented
  • Excellent time management

Responsibilities:

  • Performs high speed, accurate data entry using multiple codes and classes from a variety of customers for assigned locations.
  • Must be able to interpret data from a variety of sources; Bills of Laden, EDI data, infield drop ship forms- faxed or scanned documents.
  • Responsible for printing documents, labels, stickers and manifests; matching up paperwork for the cross dock locations and for invoice accounting and routing of completed documents to appropriate personnel.
  • Review and reconcile variances between carrier invoices and system charge calculations.
  • Respond to inquiries, communicate with and provide above average customer service to customers and location personnel.
  • Communicate and coordinate with shipping warehouses and regional transportation personnel on charges created or approved by the field.
  • Ensure proper documentation is correct to include hazardous material
  • Responsible for daily audit and review of all manifest & billings and making corrections as necessary.
  • Responsible for daily and monthly balancing and transmission of files to GPC for RMDS.
  • Conduct audit sessions of customer invoices.
  • Ensure customers are billed correctly and invoices are mailed/emailed within 7 days. Identify delays and customer billing errors.
  • Review Billing Exception Reports weekly for invoices with $0 or not invoiced and daily during month-end, adjust and fix the root cause.
  • Adjust customer billing based on contractual requirements or written approval from customer via AR Billing backup email.
  • Provide information to Rate File Maintenance regarding "next most distant point" rates to be added to customer's rate file if contractual.
  • Perform other duties as needed and assigned

Experience, Education, and Abilities:

  • High School Diploma with one to two years related experience and/or training; or equivalent combination of education and experience
  • Ability to read, analyze and interpret common accounting procedures and excellent phone and verbal communication skills
  • Strong data entry skills
  • Ability to maintain effective and positive relationships and be committed to customer satisfaction
  • Must have strong analytical/problem solving skills.
  • Ability to accept responsibility and account for his/her actions.
  • Ability to utilize the available time to organize and complete work within given deadlines
  • Computer literate in AS400 (or similar system)
  • Good written and verbal communication skills.
  • Proficient in Microsoft Excel
  • Proficient in Mcleod a plus
  • Previous experience in transportation and/or LTL billing history including hazardous materials entry a plus

Not the right fit?  Let us know you're interested in a future opportunity by joining our Talent Community onjobs.genpt.comor create an account to set up email alerts as new job postings become available that meet your interest!

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.

Genuine Voices

headshot of Beau Mitchell
quote mark

I would say this is the first job where I've felt cared about as a person and not an asset. I love the people and what I do.

Beau Mitchell GPC Accounts Receivable Specialist - Cash Apps
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